2020 report reveals consumer expectations for social media customer service
The strategies and tactics guiding customer care teams constantly evolve as consumer habits and expectations change with new technologies and cultural shifts. Platforms like social media provide a high level of connectivity, and even though businesses can provide excellent support with contact centers, messaging, and chatbots on their own websites, they need to be responsive on social media as well. We have to meet customers where they are. For brands that strive to provide positive and solution-oriented experiences, recognizing the current landscape of consumer behavior, as well as expectations for customer service experience, is key.
To better understand how consumers are currently interacting with brands on prolific social media platforms (Twitter, Instagram, and Facebook), Khoros conducted a survey of over a thousand people to answer four core questions:
- How many social media users are reaching out to brands via social platforms, both publicly and privately?
- How quickly do users expect a brand to respond?
- What happens when those expectations are, or are not, met?
- How do preferences vary across platforms?
Here, we’re sharing our insights on these four vital questions for social media care managers in today’s digital-first world.
Most users communicate with brands on social media
Communicating with brands on social media platforms isn’t just common for users, it’s becoming the norm. According to survey respondents, 75% of Twitter users have used the platform to engage with brands. That’s also largely the case on Facebook, 59% of Facebook users reach out to brands on the platform, and only slightly less for Instagram users, at 34%.
About half of consumers who engage with brands on social media are reaching out about customer care concerns
In addition to contacting brands through more traditional channels, such as email or phone, many consumers are looking to resolve customer care-related issues, including questions about products/services and airing complaints, via social media.
A vast majority of consumers expect a response from brands on social media
Brands that don’t prioritize engagement efforts on social media are missing out on a large group of consumers looking to connect. Furthermore, over 65% of social media users across all three platforms expect brands to respond, regardless of whether the initial outreach from the consumer was via private messages or public posts.
The expectation of receiving a response from brands decreases only slightly in public comments, compared to private messages.
On Twitter and Facebook, approximately 75% of users expect a response from a private message, while 68% expect a response to a public tweet, post, or comment. Instagram is the only platform for which the expectations are the same: 73% of users expect a brand to respond whether they reach out privately or publicly.
About half of social media users expect brands to respond within three hours
While most consumers absolutely expect a response from brands when they reach out on social media, they don’t necessarily expect an immediate response, even when the reason they reach out involves a complaint. According to our survey, about half of social media users expect a brand to respond to their message or post about a complaint within three hours.
Breaking this data down even further, about a quarter of consumers who communicate with brands on social media to resolve complaints expect a response in under an hour, with little to no variation whether they reach out publicly or privately.
That’s a lot of information — but what does it mean?
There’s good news and slightly less good news here. The good news is that consumers expect a response, not resolution, within three hours. This gives brands quite a bit of time to get a positive conversation started without having to resolve the customer’s issue. According to our findings, if a consumer receives a response on social media within three hours, letting them know that the brand is on top of their concerns — and the customer doesn’t have to stay glued to their computer awaiting a response — these timeframe expectations can be met in a way that allows care agents to efficiently manage their work queues.
The slightly less good news is that if you’re missing that three-hour window, you may be missing out on an opportunity to meet or exceed customer expectations. It’s important to hit that three-hour mark because as many as 50% of consumers expect a response by that time. Of course, your care team should always strive to respond to and resolve issues as quickly as possible; the faster your response times, the better your customer satisfaction will generally be. Think of the three-hour mark as an SLA baseline, and try to improve as much as possible from there without sacrificing the quality of your care.
The results of met vs. not met expectations have massive implications for businesses
Understanding consumer expectations is a moving target, with large variations based on intent, platform, and audience. However, some expectations are clear, and brands that meet those expectations have a lot to gain. As we said above, at least half of consumers on social media expect a response to complaints in at least three hours. Preparing social care teams to respond quickly and efficiently on social media is vital to not just consumer gratification, but also to future revenue and word-of-mouth brand awareness for a business.
Conversely, there are major repercussions when businesses fail to meet consumers’ timeframe expectations on social media. The main one, perhaps surprisingly, is that users become less receptive to the brand’s advertisements. They’re also more likely to take their complaints public — whether via social media or in conversations with family and friends — and to stop using their service altogether.
Despite overarching themes, some consumer preferences vary by social media platform
While there are common themes about what consumers expect on platform-to-platform interactions, there are also key variances brands should be aware of as they create their social media customer service strategies. It’s imperative not to neglect these platforms’ unique needs, as social media users who communicate with brands on their platform of choice are less likely to reach out to a business via any other avenue, be that a different social platform or even a brand’s Contact Us page.
People who communicate with brands on Instagram, for instance, are the least likely to reach out to a brand through any other platform (social or not), with 76% preferring Instagram to all other forms of communication. These numbers are almost as high with Twitter and Facebook users, at 68% and 66%, respectively.
Ensuring that your customer care team understands the expectations of consumers reaching out via social media, and acknowledging the preferences of each platform rather than treating them all the same, is much more likely to set teams up for success when determining how they’ll handle mentions, requests, and complaints on social media.
Instagram users generally have the highest expectations of brands
While Instagram users are the least likely to communicate with brands (34%), they also tend to have the highest expectations, especially when a complaint is involved.
According to our survey, 33% of Instagram users who communicate with businesses via the platform said a brand should respond to their complaint within an hour, compared to 29% of Twitter and 27% of Facebook users. It’s worth noting that 42% of Gen Z consumers use Instagram to communicate with brands, versus only 33% non-Gen Z consumers.
Something else that sets Instagram apart from other platforms is that it’s the only one where users are more likely to communicate with brands so that they can connect to other fans of the brand (13%), as opposed to reaching out with a complaint (8%). For brands that want to grow their online community, a combination of social media, messaging, and other online channels, like Khoros Communities, is a proven way to do that.
Men are more likely to communicate with brands on Twitter than women
As mentioned at the beginning of this post, 75% of Twitter users have used the platform to communicate with brands (versus 59% of Facebook users and 34% of Instagram users). But men are far more likely to reach out to a brand on Twitter; 81% have done so, compared to 68% of women. Men also have higher expectations for response time. 27% of men said they expect a response within an hour, even when it’s not a complaint, versus 22% of women.
Gen X is the most prolific generation to communicate with brands on Facebook, but millennials have the highest expectations
Unlike Twitter and Instagram, whose main user bases skew younger, Gen X is the most likely to use Facebook to communicate with brands (63%). This is followed by 60% of millennials, 58% of Baby Boomers, and only 47% of Gen Z.
Millennials, however, have the highest expectations and are more likely, compared to other generations, to expect a response to the private messages involving a complaint in less than an hour (30%). For Gen X, 24% also expect an hour or less, as well as 22% of Gen Z and 14% of Baby Boomers.
Social media platforms are rife with opportunity to build brand loyalty
Businesses have long understood the value of having a strong social media presence and establishing systems to engage consumers on Twitter, Facebook, and Instagram. This survey has further shown the positive impact for brands who get this communication right. Managing comments, mentions, and private messages across these platforms, especially for larger businesses, takes social media management and care software that allows customer support teams to engage with customers across social platforms.
Contact us to learn how our customer engagement software provides a holistic platform for brands to manage multiple aspects of their communication strategies.
Survey conducted by Khoros. The data is based on a study of more than 1,300 respondents who said they had ever tweeted directly to or about a brand/company on Twitter, Facebook, or Instagram. (Confidence Level of 95% with 2.7 Margin of Error)